Personal data

Due to the fact that in our business activity we process personal data you can find below all the information regarding purposes of the processed data, the range of such data and your rights regarding such processing. Information regarding our personal data processing may be also found in our Privacy Policy.

Find information regarding your personal data:

Information for persons using the contact email addresses on the Phytopharm website and contact forms on websites dedicated to particular company’s products

We inform you that if you provide your personal data in order to contact us and receive a reply on your questions:

  • The controller of your data is Phytopharm Klęka S.A with the registered office at Klęka 1, 63-040 Nowe Miasto nad Wartą, entered into the register of entrepreneurs kept by the District Court in Poznań- Nowe Miasto and Wilda, 9th Commercial Division of the National Court Register (KRS) under KRS number 0000051392, NIP (tax identification number) 786-00-05-532, and you may contact us at the email address: welcome@europlant-group.pl;
  • In all matters related to processing of your personal data you can contact our Data Protection Officer at the email address: iod@europlant-group.pl;
  • Your personal data shall be processed in order to reply to the questions you sent in, i.e. based on the Controller’s legally justified interest connected with the necessity to immediately reply to letters (article 6 section 1 point f GDPR);

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  • If your query is connected with the intention to make business contact with the Controller or intention to report a side effect – please, familiarize with the information below or the Privacy Policy;
  • If your query is a request for financing or sponsoring and information included in it is special data categories (e.g. information on health condition) – the Controller shall process them in the scope in which they shall be relevant to process the request;
  • Your data shall be transferred only for the period necessary to carry out a specified purpose and provided that their processing is not necessary to protect future Controller’s interest (e.g. connected with possible claims against them) or does not stem from the Controller’s legal obligation, the data shall not be processed for longer than three years since the contact is finished.
  • Concerning our processing of your personal data, you have the right to:
    • request access to your personal data,
    • request to rectify your personal data,
    • request to have your personal data removed or limit their processing,
    • object to the processing of your data,
    • issue a complaint to the President of the Personal Data Protection Office if you think that the processing of your data infringes on the provisions of law;
  • Providing your data is voluntary, but the consequence of not providing them may be that it shall be impossible to reply to your questions;
  • Your data shall not be processed in an automatic way;
  • Your data may be shared with subjects authorized to receive them based on the law regulations, including the appropriate judicial authorities. Personal data may be transferred to subjects processing them on an order, i.e. marketing agencies, subjects providing services in the area of organizing workshops, conferences, partners providing technical services (development and maintenance of IT systems and websites), a subject running the accounting or delivery service companies.
  • Your personal data shall not be transferred to a third party country/international organization.

Information for persons taking part in recruitment process

We inform you that regarding your providing us with your personal data in order to participate in the recruitment process:

  • The controller of your data is Phytopharm Klęka S.A Klęka 1, 63-040 Nowe Miasto nad Wartą with the registered office at Lotnicza 1 Street, 60-421 in Poznań, entered into the register of entrepreneurs kept by the District Court in Poznań- Nowe Miasto and Wilda, 9th Commercial Division of the National Court Register (KRS) under KRS number 0000051392, NIP (tax identification number) 786-00-05-532, and you may contact us at the email address: welcome@europlant-group.pl;
  • In all matters related to processing of your personal data you can contact our Data Protection Officer at the email address: iod@europlant-group.pl;
  • Your personal data shall be processed in order to conduct and decide the recruitment process for the position that you are applying for, based on article 22(1) § 1 of the Labor Code regarding article 88 GDPR and article 6 section 1 point c GDPR and on the agreement expressed by you (article 6 section 1 point a GDPR);

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  • Your data shall be processed for the period of the recruitment process and for six months from the date of the recruitment process’ ending, and provided that you give an additional agreement – for the period of 12 months from submitting the application documents;
  • Concerning our processing of your personal data, you have the right to:
    • request access to your personal data,
    • request to rectify your personal data,
    • request to have your personal data removed or limit their processing,
    • object to the processing of your data,
    • issue a complaint to the President of the Personal Data Protection Office if you think that the processing of your data infringes on the provisions of law;
  • Providing your data is voluntary, but in the scope determined of article 22(1) § 1 of the Civil Code; it shall be necessary for you to participate in the recruitment process;
  • Your data shall not be processed in an automated way;
  • Your data may be shared with subjects authorized to receive them based on the law regulations, including the appropriate judicial authorities. Personal data may be transferred to subjects processing them on an order, i.e. marketing agencies, subjects providing services in the area of organizing workshops, conferences, partners providing technical services (development and maintenance of IT systems and websites), a subject running the accounting or delivery service companies;
  • Your data shall not be transferred to a third party country/international organization.

Information for clients, suppliers and service providers

We inform you that regarding your personal data being processed:

  • The controller of your data is Phytopharm Klęka S.A with the registered office at Klęka 1, 63-040 Nowe Miasto nad Wartą, entered into the register of entrepreneurs kept by the District Court in Poznań- Nowe Miasto and Wilda, 9th Commercial Division of the National Court Register (KRS) under KRS number 0000051392, NIP (tax identification number) 786-00-05-532, and you may contact us at the email address: welcome@europlant-group.pl;
  • In all matters related to processing of your personal data you can contact our Data Protection Officer at the email address: iod@europlant-group.pl;
  • Your personal data shall be processed in order to establish and maintain trade relationships and enter and execute agreements and also to document them and process them, pursue and protect claims and complaints related to them, based on the Controller’s legal obligation, in relation to carrying out their legally justified interest or in the scope necessary to take action before entering or executing agreements (article 6 section 1 point b, c and f GDPR);

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  • In order to carry out the purposes determined in section 2, the Controller processes particularly information necessary to handle the distribution of products, qualify suppliers, create a supplier and client database, handle offer requests, order services to subcontractors and existing clients, in particular contact data, data regarding the existing trade relations and personal data of employees if it is necessary to carry out an agreement or to fulfil the Controller’s legal obligations, particularly connected with the safety of creation or distribution;
  • Your data shall be processed for the period necessary to maintain trade relations, and after their termination – for the time necessary to pursue and protect possible claims, defence against them or processing complaints issued;
  • Concerning our processing of your personal data, you have the right to:
    • request access to your personal data,
    • request to rectify your personal data,
    • request to have your personal data removed or limit their processing,
    • object to the processing of your data,
    • issue a complaint to the President of the Personal Data Protection Office if you think that the processing of your data infringes on the provisions of law;
  • Your data shall not be processed in an automated way;
  • Your data may be shared with subjects authorized to receive them based on the law regulations, including the appropriate judicial authorities. Personal data may be transferred to subjects processing them on an order, i.e. marketing agencies, subjects providing services in the area of organizing workshops, conferences, partners providing technical services (development and maintenance of IT systems and websites), a subject running the accounting or delivery service companies;
  • Your data shall not be transferred to a third party country/international organization;
  • More information concerning the processing of data is available in Privacy Policy.

Information for patients connected with reporting of side effects of products

We inform you that in relation to your providing your personal data and reporting a side effect:

  • The controller of your data is Phytopharm Klęka S.A with the registered office at Klęka 1, 63-040 Nowe Miasto nad Wartą, entered into the register of entrepreneurs kept by the District Court in Poznań- Nowe Miasto and Wilda, 9th Commercial Division of the National Court Register (KRS) under KRS number 0000051392, NIP (tax identification number) 786-00-05-532, and you may contact us at the email address: welcome@europlant-group.pl;
  • In all matters related to processing of your personal data you can contact our Data Protection Officer at the email address: iod@europlant-group.pl;
  • Your personal data shall be processed in relation to your reporting of side effects. based on the Controller’s legal obligation (article 6 section 1 point c GDPR);

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  • Your data shall be processed for a period required by the provisions, but no longer than 10 years from their acquisition;
  • Concerning our processing of your personal data, you have the right to:
    • request access to your personal data,
    • request to rectify your personal data,
    • request your data to be removed or limit their processing after the date indicated in section 3,
    • issue a complaint to the President of the Personal Data Protection Office;
  • Your data shall not be processed in an automated way;
  • Your personal data shall be transferred to the Rapofarm Kamil Rupieta company, ul. Kazimierza Górskiego 3, 97-400 Bełchatów (the office’s address: ul. Łucka 15/516, 00-842 Warszawa) which supports the Controller in the scope of handing the reports of side effects of medical products, cosmetics or food supplements or a medical incident connected with a medical article: they may be transferred to other subjects providing services to the Controller (e.g. connected with development and maintenance of IT systems).
  • Your data shall not be transferred to a third party country/international organization.

 

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